What is Ottimate?

Modified on Thu, 29 Feb 2024 at 05:56 PM

Ottimate is the leading AP automation platform for hospitality groups, accounting & bookkeeping firms, retail chains, and more. Our software was developed from the ground up to do more than capture header information and configure simple routing rules. We are the only AP automation provider capable of capturing, coding, and routing multi-page invoices with full line item detail. Our platform also provides robust business intelligence and analytics, allowing you to track crucial information like expenses, price fluctuations, vendor updates, and more. We offer enterprise-grade customization with streamlined onboarding and integrations into the systems you use today.


How can Ottimate help your AP process?
We help reduce hard and soft costs by eliminating the massive paper problem and manual effort most finance teams face in AP today. Gone are the days of manually entering invoice information into your accounting system and printing, signing, and stuffing paper checks into envelopes for mailing. Ottimate gives you freedom and control over your AP process, empowering you and your team to focus on what matters most. 


How does it work and who uses Ottimate?

Ottimate narrows invoice processing time from days to minutes. Our system allows you to drag and drop, email, take a picture with your phone through our app, and utilize EDI feeds to capture invoice data with 99% accuracy automatically. But the real magic happens after import. We provide virtually limitless workflow routing and approval policy customization, enabling you to map approval rules and routing by vendor, GL, cost center, invoice amount, and more. You can even create out-of-office periods to temporarily bypass certain team members and set escalation timelines based on the age of an invoice so invoices get approved on time and payments are never late. 


Does Ottimate handle vendor payments?

Ottimate gives you the flexibility to approve and pay invoices all in the same platform - keeping all of your AP and payments in one place. Best of all, we improve your relationships with vendors by giving them additional digital payment options like ACH and virtual cards, with effortless communication and support. Most vendors you pay with paper checks today prefer to receive ACH or card payments that arrive faster and carry enhanced remittance detail so they can close the books more quickly. Ottimate’s VendorPay saves you valuable time and money by eliminating the estimated $8 it costs to process a single check payment. You can even generate revenue for your business through monthly cashback on virtual cards for vendors who prefer that payment method.


What is it like partnering with Ottimate?
Our customers love us because we put them first. Ottimate is built for finance professionals by finance professionals. We engage with customers as a community and use their feedback to steer the development of new features and upgrades. Our mission is to fuel growth, productivity, and collaboration for finance leaders with innovative AP software that scales. We view every customer we onboard as an ongoing partnership, working together to create solutions that improve your process and make work easy and fun. 



We are excited to continue building the best accounts payable experience with you. 






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